9 Clouds Automotive Marketing Blog

Where automotive meets digital marketing.


Collaboration Made Easy with Google Docs

9 Clouds embraces the digital workspace. You’d be hard-pressed to find even a post-it at most of our desks.

Paper doesn’t equal productivity, though. We’ve cultivated a great collection of online tools that help us stay on task without an office printer.

Not every office is ready to take on a 9 Clouds-level commitment to digital operations, but if your business is starting to consider online services, Google Docs is a great place to start.


A quick bit of background: Google Docs is a web-based suite for word processing, presentation building and spreadsheets.

If you have a Gmail account, you’re already set up to use Google Docs. For a small, yearly fee, you can add some bells and whistles, but for most of you, the free account is more than enough.

Your team will likely pick up on Google Docs quickly, too. It’s a fairly intuitive program, especially if you’re already familiar with other Google apps.

Whether your business is brand-new or long-established, you can’t deny the benefits of a free program with little training necessary for employees. Oh, and no added IT costs.

Simple sharing

Because Google Docs is a web-based program, it connects your team in a way few other programs can.

Any file you open can be shared with individual team members or an entire group. You can also set permissions for specific users, determining who can view a document or make edits. And everyone can be working on one document at the same time, with Google providing live updates of the real-time work.

The opportunities are endless. Google Docs doesn’t limit your abilities the way a traditional desktop program might. This flexibility benefits both your employees and your clients.

Seamless integration

A digital workspace isn’t just about eliminating paper. It also means you have the ability to take your work beyond the traditional desktop computer.

Google Docs works seamlessly, taking documents from your laptop to your smartphone and tablet.

There are a few quirks that come from a web-based program — you rarely have to worry about a wi-fi connection with Microsoft Word — but those are a small price to pay for the ability to collaborate in real-time online.

If you want to cut costs, connect your team and improve communication, try adding Google Docs to your business toolbelt.

Getting started

Log in to Google Docs
Like I said, all you need to access Docs is an existing Google account.

When you log in, click the grid in the top right corner to open Google Docs. That will take you to any existing documents you create, and it's also where you to start a new one.

If you want to create a new document, just click on the red circle with an arrow. The program automatically saves your changes, so there's no need to worry about losing your work.

Next you can learn how to use even more Google products for your company: Download our free eBook on Google+ for business.

Download eBook

Photo credit: David